Eastern Area Jobs Executive Assistant Iiia (ward) Position at Hospital Authority (Hong Kong East Cluster)

Image Hospital Authority (Hong Kong East Cluster)
  • Job vacancies posted on: 12 months ago


Our company, Hospital Authority (Hong Kong East Cluster) is currently opening occasion for those of you who are interested in becoming a part of our company specifically Eastern Area and its surrounding areas. For those of you who are interested to be a part of our company with the position of Executive Assistant IIIA (Ward) and able to work in the WFO (Work From Office) system with full time & contract working hours.

We will openly welcome you if you meet these following criteria:

  • Qualification:
  • Experienced in
  • Honest, disciplined, and responsible
  • Uphold professionalism in the work environment

We offer you a fairly competitive base salary of HK$14,000 - HK$43,000 in average and can be adjusted according to the capabilities that you offer for our company and have been negotiated under HRD agreement.

Job Info

Company Hospital Authority (Hong Kong East Cluster)
Position Executive Assistant Iiia (ward)
Region Eastern Area
Career Level
Work Experience -
Type of Work Contract, Full Time
Minimum Salary HKD 14.000
Maximum Salary HKD 43.000

Rank : Executive Assistant IIA  
Office : Hong Kong East Cluster  
Pay  : HK$15,820 – HK$18,176 per month (See Remarks 1-4)

1. Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking.  
2. Handle patients’ and visitors’ enquiries.  
3. Maintain medical records, and if required, trace laboratory, radio-diagnostic and other investigation reports.  
4. Assist in obtaining medical consultation appointments and arranging transport services for patients.  
5. Perform recording and other administration procedures such as the patient admission and discharge procedures.  
6. Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties.  
7. Assist in Staff Rostering Systems entering.  
8. Assist in giving instructions to supporting staff to carry out ward duties.  
9. Assist in handling feedback and complaints with relevant departments.  
10. Assist in co-ordination of meetings / training programs, prepare powerpoint files and draft meeting minutes.  
11. Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol, patient information such as pamphlets.  
12. Collect data, compile statistics and conduct simple analysis.  
13. Support clinical research / education / teaching activities.  
14. Ordering and handling patients’ diet and ward dispensary items.  
15. Other related duties as assigned by the supervisor.  

1.    F.5/ S.5 with (a) or (b) below:  
(a)    HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent; OR
(b)    5 subjects in HKDSE attaining the level specified below:  
⦁ Level 2 in English Language and Chinese Language; and  
⦁ Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent;  


2.     F.5/ S.5 with experience.  
Preferred Attributes

1. Willing to work in ward area.  
2. Good at interacting with people with customer service skills.  
3. Able to perform typing and computer operation in MS Office and Chinese word processing.  


  1. Appointment will be on contract terms for an initial period of 1-3 years. 5% of total basic salary as end-of-contract gratuity may be offered upon completion of contract with satisfactory performance.
  2. Retiring / retired Executive Assistant II (Ward) or Clerical Grade staff who possess 3 years’ working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age, if recommended for appointment, will be appointed to the rank of Executive Assistant II (Ward).
  3. Applicants if find suitable, will be employed to undergo 6 months’ structured training. A monthly basic salary of HK$14,382 will be offered during the training period. Upon completion of training and subject to passing the assessment on skills and performance, the monthly basic salary will be increased to HK$15,820. Employment may be terminated if the selected applicant fails to pass the assessment after training.
  4. Executive Assistant IIA(Ward) with 3 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II(Ward) (monthly basic salary HK$18,335 – HK$22,287) subject to passing assessment and selection.
  5. May be required to work irregular hours.
  6. May be required to work in another work location to meet service needs of the HA
  7. May be required to wear uniform and return to post during typhoons, rainstorm and other contingencies.
  8. The renewal / extension of appointment will be subject to service needs and job performance.
  9. For more information about this position, please watch the video via the following link http://ww.ha.org.hk/ho/hr/career-EAWard/EA.Ward-CareerVideo.mp4
  10. Please submit on-line application on or before  31 May 2023. For enquiries, please telephone 2595 6953.

Office/Company Address

Country Hong Kong
Region Hong Kong Island
City Eastern Area
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  • Executive Assistant IIIA (Ward)
  • Hong Kong East Cluster
  • Pay : HK$15,820 - HK$18,176 per month

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Company Description

The Hospital Authority East Cluster in Hong Kong is responsible for providing healthcare services to the population of one million in the Eastern part of the city. It operates under the supervision of the Hong Kong government's Food and Health Bureau and is one of the six Hospital Authority clusters in the city. The Hospital Authority East Cluster is composed of seven hospitals that provide a wide range of specialized medical services, ranging from trauma to primary care. The Hospital Authority East Cluster also provides public health services, including health promotion and disease prevention programmes, health screening and surveillance programmes, and mental health services. In addition, the Hospital Authority East Cluster manages and provides access to health technology, such as specialized imaging and pharmaceutical services.

Company Info

This vacancy is suitable for those of you who live in the following areas: Hong Kong Island