Sai Ying Pun Jobs Administrative Officer Position at Malvern College Pre-School

Image Malvern College Pre-School
  • Job vacancies posted on: 12 months ago


We are hiring! Our company is merrily looking for a candidate to fill the position of Administrative Officer. For those of you who live in Sai Ying Pun and its surrounding areas, we need you to then join our company office, Malvern College Pre-School, and able to under a full time & permanent working hours.

As a professional business with expertise in the field we serve, we have specific standards for each candidates interested to join our company. If you have experience in the field of with at least Non-Degree Tertiary, professional, honest, and disciplined, we will enthusiastically hearing from you to join our company.

We offer you the salary rates ranging from HK$14,000 - HK$43,000. The provision pertaining to the average starting initial salary we offer may change if you meet or even beyond the minimum requirement we are looking for in accordance with our company HRD agreement.

Job Info

Company Malvern College Pre-School
Position Administrative Officer
Region Sai Ying Pun
Career Level Middle
Work Experience -
Qualification Non-Degree Tertiary
Type of Work Full Time, Permanent
Minimum Salary HKD 14.000
Maximum Salary HKD 43.000

Malvern College Pre-school Hong Kong is seeking an Administrative Officer to support the administration functions in the school.

The Administrative Officer reports to and provides highly confidential secretarial services, supporting to the Senior Administrative Officer (SAO), and support the Mission and Vision of Malvern College, presenting a welcoming and professional assistance to Malvern College Pre-School families, students and staff.


  • To support the daily operation with Senior Administrative Officer (SAO) through well prioritized planning and efficient administrative and secretarial support
  • To handle the daily bookkeeping records and transactions for the school
  • To provide administrative support to the Forest-Beach School Leader to help with the Forest-Beach School Programme and keep Excel sheet records of parent volunteers
  • To promote the reputation of Malvern College Pre-school in all matters and especially pertaining to the Head of School’s role and office and address any concerns by speaking privately to the Head of School
  • To manage the Head of School’s other responsibilities and appointments
  • To help to prepare correspondence, working papers, meeting minutes, memoranda, notices, policies and procedures on all matters relating to the Pre-School, staff and pupils
  • Oversee the maintenance of pupil records database by Admin staff, including attendance, sickness reporting, etc.
  • To deal effectively and wisely with the members of all internal and external stakeholder groups by maintaining a helpful, professional demeanor at all time and receiving queries and complaints in a calm, positive and reassuring manner
  • Manage inbound telephone calls, email enquiries & google sites
  • Undertake other duties patient to the scope of the position, as required by the Head of School
  • Adhere to Malvern College school Policies as well as promote Malvern College’s Mission, Vision and Values

Professional Requirements

  • Diploma/ Certificate in administration or equivalent;
  • Native English, Cantonese, Mandarin preferred;
  • Experience working in pre-school, kindergarten, nursery, child-care center or playgroup would be an advantage;
  • Strong interpersonal and communication skills in working with parents and young children;
  • Strong organizational abilities and time management skills, drive, initiative and the ability to problem solve;
  • Ability to stay calm under pressure, multi-task, handle complexity, prioritise and organize work, and follow through to satisfactory completion;
  • Is collaborative and can work as part of a team;
  • Detail-oriented and high proficiency in MS Word, Excel, PowerPoint and Google site
  • Willing to work out-of-office hours on weekdays and Saturdays as required.

 How To Apply 

Please send a letter of application, a full CV with your current and expected salary addressed to the Human Resources Department, Malvern College Pre-School Hong Kong. Personal data provided by job applicants will be treated in strict confidence and used strictly for recruitment purposes only. Please note that only shortlisted candidates will be interviewed. Please send application by clicking “Apply Now” below. 

Shortlisted candidates will be expected to give proof of identify and qualifications before interviews take place. The final employment will be subject to pre-employment and child protection checks. 

Office/Company Address

Country Hong Kong
Region Hong Kong Island
City Sai Ying Pun
Map Google Map


  • Diploma/ Certificate in administration
  • Native English, Cantonese, Mandarin preferred
  • Experience working in school setting

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Company Description


College Pre-school Hong Kongopened in September 2017 and offering the Early Years Foundation Stage (EYFS) curriculum.

Our Pre-School is located within the Kowloon area of Hong Kong. We also envision being the firstForest

Schoolin Hong Kong that will cultivate a love of nature, teamwork, and character development in the Early Years.

To find out more information about us, please

Company Info

  • Industry: Education
  • Benefits & Others: Dental insurance, Medical insurance
This vacancy is suitable for those of you who live in the following areas: Hong Kong Island